Privacy Policy, Terms & Conditions
Effective Date: 6-01-2026
Ai1Y, Inc (“the Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, protect, and share information in connection with our website, events, and activities. If you do have questions, we would ask you to read this policy first as we hope it is clear and comprehensive.
For the purposes of the EU General Data Protection Regulation 2016/679 (GDPR), the UK General Data Protection Regulation and the Data Protection Act 2018, Ai1Y is the data controller of your personal data. Ai1Y has appointed a Data Protection Officer, who can be contacted using the details provided below.
Who We Are
https://www.ai1y.com is operated by Ai1Y, Inc.
Contact Information
Ai1Y, Inc
Address: Ai1Y, Inc. – 6542A Lower York Road #102, New Hope, PA 18938
Email: hello@ai1y.com
Website: https://www.ai1y.com
Scope of This Policy
This Privacy Policy applies to information collected through:
- Our website, including contact forms present on the website.
- Event registrations and participation.
- Google Forms used for registrations, applications, or communications.
- Payment platforms including Stripe, PayPal, and Zelle.
Information We Collect and how we collect it
How we collect information
Ai1Y collects your personal data from the following sources:
From you, typically when you:
- complete forms in relation to attending or participating in an Event, including buying or registering for tickets online;
- attend and participate in an Event;
- interact with one of our representatives or employees during an Event (for example when you sign up to a mailing list or enter a competition), or share a physical or digital business card;
- complete our surveys and feedback forms;
- communicate with us by post, email, online chat, social media, telephone or another format;
- visit Ai1Y’s website, including when you search, register or use our online payment/ticketing portals or sign-up for an event.
From third parties such as:
- ticketing agencies who sell tickets or process ticket orders on our behalf;
- a third party who may purchase tickets on your behalf or register your details with us;
- our website, webinar, ticketing and sign-up platform providers;
- our payment provider who will confirm details of your payment;
- publicly available sources when researching and creating biographies of speakers and key attendees.
Personal Information
We may collect personal information you voluntarily provide, including:
- Full name.
- Email address.
- Mailing address.
- Social media account details.
- Phone number.
- Event registration information, including adjustment / accommodation information.
- Communications sent to the Company
- Your image, audio and likeness
- Your qualifications, professional experience and institution or employer (where this is relevant to an Event).
- Events that you have attended in the past or for which you are registered to attend in the future.
Comments
When visitors leave comments on the site, we collect:
- The data shown in the comments form
- The visitor’s IP address
- Browser user agent string
This information helps with spam detection and site security.
An anonymized string (hash) created from your email address may be provided to the Gravatar service. The Gravatar privacy policy is available at:
https://automattic.com/privacy/.
After approval, your profile picture may be visible to the public in the context of your comment.
Internet Protocol (IP) Address & Technical Data
When you visit our website or submit forms, we may collect:
- IP address
- Browser type
- Operating System
- Device type
- Date and time of access
IP addresses are used strictly for:
- Website security and fraud prevention
- System administration
- Basic analytics and performance monitoring
IP address data is not sold or used for advertising.
How We Use Information
We use collected information to:
- Interact with you on products, services and topics related to Ai1Y.
- Register and manage event participation.
- Communicate about Company activities and impact.
- Maintain nonprofit, tax, and legal records.
- Ensure website security and functionality.
- Comply with legal and regulatory obligations.
We do not use personal information for commercial or unrelated purposes.
Change of purpose
We will process your personal data for the purposes for which we collected it. We may also process your personal data for another purpose that we reasonably consider to be compatible with the original purpose.
Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law.
Photographs, Video, and Event Media
By attending or participating in a Ai1Y, Inc event, you acknowledge and agree that:
- Photographs, video recordings, and other media may be captured.
- Your image, likeness, or voice may appear in such content.
- The Company may use this media for promotional, educational, and informational purposes, including:
- Website content
- Social media
- Digital and printed materials
- Fundraising and mission‑related communications
Media is used respectfully and solely to support the Company’s mission. If you have concerns regarding a specific image, you may contact us.
Cookies
Comment Cookies
If you leave a comment, you may opt in to saving your name, email address, and website in cookies for convenience. These cookies last for one year.
Editing Cookies
If you edit or publish an article, an additional cookie is saved indicating the post ID. It contains no personal data and expires after one day.
We do not use cookies for advertising or behavioral tracking.
Embedded Content from Other Websites
Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content behaves in the same way as if you visited the originating website directly.
These websites may:
- Collect data about you
- Use cookies
- Embed third‑party tracking
- Monitor your interaction with embedded content
Third‑Party Services
We use trusted third‑party providers to operate our services, including:
- Google Forms
- Microsoft Forms
- Microsoft 365
- Stripe
- PayPal
- Zelle
These providers operate under their own privacy policies. We share only the minimum information necessary to complete transactions or services.
Event Registration Terms
Event Registrations
- Event registration fees are non‑refundable and non‑transferable
- Event details may change due to circumstances beyond our control
- Participation is voluntary and at your own discretion
Health Information & HIPAA Compliance
Ai1Y, Inc:
- Does not routinely collect, store, or maintain protected health information (PHI)
- Does not share medical or health‑related information
- Treats any voluntarily shared health context with strict confidentiality
If you wish to attend one of our events, you will be asked to provide any dietary requirements you may have (in person events) or any access provisions (accommodations / adjustments) you may need. We use this information to facilitate the event and provide you with an acceptable service. We also need this information so we can respond to you.
The Company follows applicable HIPAA and UK/EU GDPR privacy principles and safeguards.
Who We Share Your Data With
We do not sell, rent, or trade personal information.
Visitor comments may be checked through an automated spam detection service.
We may use data processors to help facilitate events, with whom we may share your personal data with:
· Our agents, contractors and service providers (including service providers of accommodation, catering, IT, webinar and other supported services) where applicable and strictly where necessary for them to receive the information.
· Our bank to whom payment details are provided in order to process a payment;
· Co-organisers or partners who are involved in the delivery of an event;
Other legitimate interests
Your personal data will also be processed because it is necessary for Ai1Y’s legitimate interests or the legitimate interests of a third party. This will always be weighed against your rights, interests and expectations. Examples of where we process data for purposes that fall under legitimate interests include:
· creating biographies of attendees or a delegate or speaker list and distributing the biography/list to speakers and attendees (except in circumstances where it is appropriate to gain your consent);
· sharing your information with sponsors of an event (except in circumstances where it is appropriate to gain your consent);
· filming, photographing or otherwise recording Events and publishing such content on our website, social media accounts and other formats where it would not be necessary, appropriate or practicable to obtain your specific consent (for example, we may seek specific consent for prominent or impactful uses);
· analysing and improving the use of our website;
· using digital tools to monitor the impact of our marketing communications (such as using email tracking to record when an email we send you has been opened);
· analysing who is attending our Events, including so that we can monitor the success of our outreach programs and understand trends in participation (for example, by monitoring participation by socio-economic group);
· processing feedback to improve the quality of our Events and marketing activities;
· marketing Ai1Y and its Events by post, telephone, social media and electronic mail (but without prejudice to your rights under the legislation that regulates the sending of marketing communications by electronic means);
· defining and targeting new audiences (for example, we use the personal data of Event attendees to create a ‘source audience’ for online tools which identifies new target audiences for receiving our Event advertising).
In addition to those organisations named above, we will also share your personal data with:
· our agents and contractors where they require your personal data to perform the services outlined above; and
· direct mail agencies who assist Ai1Y in the administration of marketing communications.
How Long We Retain Your Data
- Comments and their metadata are retained indefinitely.
- Data required for legal, tax, or security reasons is retained as required by law
- Your personal data will be retained in accordance with the IPO’s data retention and disposal policies.
What Rights You Have Over Your Data
If you have an account or have left comments, you may:
- Request an exported file of your personal data
- Request deletion of your personal data
This does not include data we must retain for administrative, legal, or security purposes.
Your Privacy Rights (CCPA & GDPR)
California Residents (CCPA):
- Right to access personal information.
- Right to request deletion (subject to legal obligations).
- Confirmation that personal data is not sold.
EU/UK Residents (GDPR):
- Right to access, correct, or delete personal data.
- Right to restrict or object to processing.
- Right to data portability.
Where Your Data Is Sent
Visitor comments may be processed through automated spam detection services. Payment and form data may be transmitted to secure third‑party processors as required to complete services.
Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted with a revised effective date. Any changes to this policy will apply to you and your data immediately.
GDPR Complaint process
You can contact the Ai1Y Data Protection Officer by using the contact details at the beginning of this policy if you:
· Have a question about anything in this privacy notice
· Think that your personal data has been misused or mishandled.